In this story
Where: Newsroom → Approval steps
Open this page: admin.<your-site>/settings/workflow (replace <your-site> with your site address). In the menu it sits under More.
Before you start
- This feature is part of your site by default.
- The owner or someone with permission to change the workflow.
Steps
- Open Newsroom, then Approval steps. The page is called Workflow.
- Set the stages and who may move a story into each.
- In the editor, use the publish and schedule options to set a time.
Good to know
- A story under embargo is kept out of feeds, sitemaps, alerts and apps until its time.
- Editors can also schedule an edit to go live later.
- You cannot switch this feature off. Built-in features do not have a switch in Features.
Common problems
A story is stuck in a stage. Why: The person moving it does not have permission for the next stage. Fix: Ask the owner, or change who may move stories in Workflow.
Questions
Frequently asked questions
Who can move a story to the next stage?
The people you allow for that stage. The owner can always move a story.
Can two people edit the same story?
One person holds the edit lock at a time. Another person can take over.
Can I undo an edit?
Yes. Open the revision history and restore an older version.