In this story
Where: Settings → Team & security → Retention
Open this page: admin.<your-site>/settings/retention (replace <your-site> with your site address)
Before you start
- You need the permission to manage retention. Setting a legal hold also needs the legal-hold permission.
Steps
- Open Settings → Team & security → How long we keep things.
- Use Find a section if you have many.
- On a section's card, turn on Apply this rule.
- Under What happens, choose Archive the story or Move to the trash.
- Set After how many days.
- For a legal hold, turn on Legal hold on this section and write Why (shown to the team).
- Save. The page says "Retention rule saved."
Good to know
- Every night the rules run. Archived stories show "no longer available". Stories in the trash are deleted for good after the trash days.
- A legal hold on a section or a story stops both the rule and the trash purge.
- Each card shows the last run, for example "Last run 2 hours ago: 4 stories".
- Every change is in the audit log.
Common problems
- "No sections yet. Add sections first; then set how long their stories stay."
Questions
Frequently asked questions
Are rules on by default?
No. They are off until you turn them on.
Does a rule delete stories at once?
No. The rules run every night.